Introduction

At KTC, safeguarding your privacy is a fundamental commitment. Understanding what personal data we, as KTC ("we" or "KTC"), collect from you and third parties, the reasons behind this collection, how it's utilized, and the rights you hold as a data subject or consumer is paramount.

Please note: The entirety of the information within this privacy notice pertains to you, unless specified based on your residency status. For additional terms relevant to your residency, kindly refer to the country-specific terms at the conclusion of this notice. Throughout this notice, the term “personal data” refers to any information linked to an identified or identifiable person. Variations in terminology might exist in country-specific notices.

We encourage you to thoroughly review this notice alongside any supplementary and more detailed information we might provide during various instances of personal data collection or processing on KTC websites, products, applications, events, and initiatives. (Please note: A separate privacy notice applies in cases where an employment relationship exists between KTC and its employees.)

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How We Use Your Personal Data

At KTC, we collect various forms of personal data through diverse channels and utilize it for several purposes:

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1. Ensuring Access to Our Online Services:

• When visiting optktc.org and its affiliated websites, your interactions may be tracked by our web servers or Analytics Affiliates, collecting:

• IP addresses,

• operating system details,

• browsing specifics,

• device and connectivity details, and/or

• language settings.

• This data helps in measuring site usage, improving content, ensuring safety and security, and enhancing website performance and user experience. For authenticated areas, registration may require username and password collection. Data from third parties may include information from social networks and service providers aiding in location determination and joint marketing activities.

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1. Addressing Queries and Support Requests:

• Contacting us for queries or support may involve processing personal data like:

  • personal and contact details,

  • demographic information,

  • qualifications,

  • profession, and/or

  • message content.

• Management of contact data, email subscriptions, and promotional communications can be handled via the contact form on optktc.org or its affiliate websites where you provided your personal data.

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1. Subscription to Promotional Communications:

• Opting in for marketing communications may lead to receipt via email, post, or other communication means. Managing contact data can be facilitated through provided contact details or the contact form on optktc.org or affiliate websites.

• Administering Events and Initiatives:

• For events or initiatives, participant information such as:

• full name,

• company details,

• job title,

• business email,

• contact number,

• location, and/or

• media (pictures/videos) may be collected.

• This includes gathering special category data (SPI) like dietary needs, subject to legal permissions. Event recordings and post-event communications may utilize collected data, potentially obtained from third-party organizers.

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1. Promoting KTC Brand and Initiatives:

• Processing personal data of business contacts aids in promoting brand, products, and initiatives. This involves:

• contact details,

• job title,

• employer information, and

• other relevant business details.

• This data helps in managing client relationships, conducting market research, and providing information about KTC services. Marketing communications are sent with appropriate consent or where lawful.

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1. Social Listening:

• KTC employs third-party services for monitoring and analyzing social media interactions related to KTC. This includes gathering publicly accessible data from social media channels for analysis.

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1. Managing Contracts and Regulations:

• Personal data processing may be necessary for contractual obligations or compliance with regulations. This can involve limited data for service administration or fulfilling contract terms.

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Data Sharing:

• Personal data might be shared with third-party service providers, entities within the KTC group, or other entities for legal obligations, business purposes, or specified activities outlined in the privacy notice.

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International Data Transfer:

• Personal data might be transferred outside your country of residence, including India, for specific purposes, ensuring compliance with relevant laws.

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Data Security Measures:

• KTC implements technical and organizational security measures to safeguard personal data against unauthorized access, alteration, or disclosure.

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Data Retention:

• Retention periods for personal data are determined based on the purpose of data collection, legal requirements, and data sensitivity. Anonymized data might be used beyond retention periods.

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Contact Us:

• For privacy concerns or queries regarding this policy, contact KTC's Global Privacy Office through the provided contact details on optktc.org or affiliated websites.

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Right to Withdraw Consent:

• In certain circumstances, you may withdraw consent for specific data processing purposes, subject to legal considerations.